Kahootz has developed the following five steps, for best practice in getting new workspaces off to a good start.
- Set up your workspace
- Consider teams
- Add content
- Customise workspace home
- Invite people into your workspace
Not everyone can create a workspace. If you don't have the New Workspace link please contact your site owner through a private message and they'll be able to help you with your permissions.
To create a workspace, click on My Workspaces > New Workspace at the top of the page. The Create Workspace page will ask you to fill in the basic details of the workspace, such as name and description. The Templates section is where you'll find pre-designed templates, each for different purposes. These can get you off to a quick start by automatically giving you particular sets of teams and content.
If you want to design your own, then you can pick Empty Workspace - that's often the most common route.
If the workspace you build would be useful to copy in your organisation, you can ask your site owner to consider it as a new template for this list. See more - Workspace Templates
Permissions are used throughout Kahootz as a way of customising who can see what. If you want to differentiate between members, then you can use the Teams feature to set which members can view/edit each item in the workspace.
You can add teams via the Manage Workspace cogwheel icon > Teams page. This means that the teams will be available in the permissions panel when you're creating your content, so you can set the permissions when you add content.
Don't worry - you can add more teams as you go along. For more information see Teams.
Before you invite people, we suggest you add some content. Dropping new members into an empty workspace is a bit like inviting people to a meeting without an agenda - when they enter it's hard to see what the purpose is and keep things on track. We've found that even the smallest amount of workspace content helps:
- Are you likely to have meetings?
Then add a calendar called "Meetings".
- Is there an existing structure or layout of the project your members will understand?
Create some folders to represent it, and it'll make them feel at home.
- Are there any existing documents or other information?
Upload those where appropriate.
Once you have the basic structure in place, you can then use other types of content to drive collaboration within your team. To see what you can add into your workspace read - Adding content to your workspace.
Each workspace in Kahootz has its own dashboard, controlled by the workspace managers. Click on the workspace name in the top bar, or it's name in the breadcrumb trail to see yours. You can choose what you want on this workspace dashboard; for example, if you don’t have a calendar there would be no need to have the Upcoming Events item. If the standard sets are fine - that's OK! If you aren’t sure about the dashboard items available, take a look at Dashboard items.
Now you have your workspace ready, you can start to invite your colleagues to join in. Click on Invite in the workspace menu dropdown, enter their details and Kahootz will take care of the rest. You can invite your colleagues in batches so that you can assign the correct team permissions at invite time (if applicable), and also invite people you want to help you run the workspace as managers too.
For more information on inviting people into your workspace, look at Getting people involved.
And you're off!
Now that you have created your workspace there are many possibilities of what you can do next. Take a look at the Getting started guides for some ideas.