How-To Remove / Leave a Workspace or Site
There will be occasions when you need to leave a Kahootz workspace and/or site you're a member of. For example, when you're starting a new job or when a project finishes, Kahootz Tip: Leaving a workspace removes you from that area only, while leaving the site removes your access to ALL workspaces, so please double check which one is applicable befo…
How-To Add a Workspace Profile Icon
When you have a long list of workspaces within your Kahootz site, you need to make it easy for users to find the one they need.Adding a workspace profile icon allows you to do this because users can see the image when scrolling through the list of workspaces.When creating a workspace, a default icon is shown:Kahootz Tip: Only workspace managers ca…
Generally, we receive a lot of support emails regarding the contents of your workspace. Whilst we can help with using the Kahootz software, we have no knowledge of the projects our clients are running through the site, so we're not in a position to investigate the contents of a workspace. If you have a question about the content of a workspace, or…
To move an item to a different folder in your workspace:Click on the item you want to move. Under the Actions Menu click Move to.... In the case of databases, structured documents and surveys, the Move to... action is on the Manage Database, Manage Structured Document or Manage Survey page instead. Select which folder you want to move the item too…
Audit Log Table and Traceability within Kahootz
Kahootz logs the creation, modification and deletion of every object, and document downloads too.It also records every time people log in and log out, get invited to and leave workspaces.Where can you see it?Documents have an Activity section, which shows who has downloaded the document, made changes to it, uploaded new versions etc.This is only vi…
Setting up relationships between workspaces
THE PROBLEM: You want to create an informal relationship between two (or more) workspaces - for example, a central workspace for a project linking to other workspaces about particular streams or working parties on that project - and allowing members of one workspace to either opt into or request membership of the other(s). THE SOLUTION: We recommen…
Is there a limit to the number of workspaces you can create?
No! You can create as many workspaces as you want.All normal Kahootz licences come with unlimited workspaces, even our 30-day free trial. The only exception is our "Free G-Cloud Starter App" licence which is limited to just one workspace, but that is designed to support small projects - and it is free.
Anything deleted in a workspace gets put in the recycle bin for 30 days. Workspace managers can see the recycle bin contents via the Manage Workspace cogwheel > Recycle Bin. Workspace managers can also restore items from the recycle bin. Items that have been in the recycle bin for more than 30 days will be automatically deleted and are no longer re…
Instead of starting with an empty workspace, using a template means you'll have some content, structure and permissions set up straight away. This is useful if you need a set of workspaces that will work in the same way. For example, a set of regional groups that all need the same structure. This will save time in setting up each workspace. There a…
Searching across all workspaces
If you click the Search icon at the top of the page, you can search across all the workspaces you belong to or if you're on a page in a particular workspace, search just within that workspace. If it doesn’t give you either option, it’ll search all workspaces by default. Initially, the search form will do a simple search which allows you to enter a…
Only a manager can delete a workspace. Deleting a workspace permanently deletes all the content in the workspace and it may not be possible to retrieve it if done accidentally!Click on the Manage Workspace cogwheel icon, then choose Delete. Tick the "Are you sure?" confirmation tickbox. Enter a reason for deleting the workspace. Confirm that you r…
How do I add workspace templates?
If you have a workspace that you'd like to copy - for example a good layout that you'd like to use to start all your projects - then Kahootz can add that to the list of Workspace Templates offered when you create new workspaces. For details please send a private message to your site owner. If you don't know who your site owner is, they can be conta…
How-To Create/Add Workspaces within Kahootz
Only the selected users in Kahootz can create workspaces. If you don't have the New Workspace link under "My Workspaces" please contact your site owner as they'll be able to provide those permissions. Your site owner can be contacted through Account > Private Messages > New private message, and picking to: Site owner.There are 2 ways of creating a…
When should you create a separate workspace?
When starting out with Kahootz and planning your workspaces it’s tempting to map out your project or organisation and create a workspace for each phase or department. This guide will give you some helpful pointers to help you make your decisions, based on our experience helping people to collaborate efficiently.Workspaces in Kahootz allow you to gr…
Workspaces in Kahootz are either Open, Restricted or Private. OPEN workspaces are visible to anyone who's already registered of which they can freely join and view the content.(To be a registered user, people first need to be invited to join a workspace within your Kahootz site)RESTRICTED workspaces are visible to anyone who's already registered on…
Only managers can change the workspace name. Click on the Manage Workspace cogwheel icon, and choose Settings.Change the name (and possibly description) in the top Workspace Details section.Click Save.If you want to change the Short Name please open a support ticket. For more information on how to do this see How do I raise a support question?