There are two factors that influence what you pay:
- the number of users
- the amount of supplementary cloud storage
Kahootz site owners can access an online quotation calculator that will show what you'll expect to pay as you order additional users and cloud storage. This is found via Account > Site Admin > License Costs, and is also available on the trial sites too!
Yes, this is one of the key benefits of a pay-as-you-go service. Order only what you need, when you need it. We will never force you to buy user licenses or storage that you are not ready for.
Your Kahootz site includes a total of 0.2 GB per user, which is upgraded to 0.6 GB per user in our Enterprise Edition. We allocate this as a total, so your site storage can be used by any user in any workspace - it's not a 0.2GB limit for each individual user.
In order to ensure you are not paying for storage you don't use, additional storage can be ordered when you need it.
Site owners can review usage, calculate additional costs and add more storage through Account > Site Admin.
Kahootz licensing is designed to ensure you only pay for what you use. You can order exactly how many users you require when you need them. To order more Kahootz user licenses, site owners should use the sales contact form provided via your Site Admin > License Costs page.
Please note that the minimum number of users you can order is 10 and the minimum length of a contract is 3 months.
Beyond that, we try to avoid raising invoices for less than £1000 due to the overheads involved both for us and for you.
We often find that our users need to expand their projects and user licences during an already paid period, and that's perfectly possible.
You can generate a quote using our calculator. Found via Account > Site Admin > License Costs.
An example of how the calculator works is as follows:
Harry sets up a Kahootz site for 50 users starting on 1st March. He pays the annual £3800 cost, giving him those 50 users for the year until the end of next February. Four months on, in June, he finds he needs to expand up to 60 users. He'll need those until the end of his existing term in February, so that's for 8 months. Upgrades are based on the difference in the monthly price, so the online calculator will show him the monthly cost for his existing 50 users (£380/month) and the new 60 users (£420). That's a price difference of £420 - £380 = £40/month. The calculator will multiply by his number of months - 8 - and that gives him an upgrade cost of £320.
Additionally, on the License Costs page, you can renew your license from your site, which will send all the necessary details through to our support desk.
If you have taken part in a free software trial you don't need to do anything - your account will automatically close after 30 days unless you have instructed otherwise.
To cancel your Kahootz contract you will only need to give us 5 working days notice, via a Support ticket from a site owner.
Our Terms and Conditions specify that this is not allowed without our explicit consent unless you are a part of our Partnership scheme.
Kahootz is available in three editions — Trial, Professional and Enterprise.
Our Trial edition is just that. It’s your chance to get to grips with Kahootz free of charge and put its powerful features to work for the first time. You can use it for 30 days for up to 25 users.
When you graduate to our Professional Edition you get access to all of the features of our collaboration suite that the average team or organisation could need.
Our Enterprise Edition is designed for organisations with 250 users or more. It gives you maximum flexibility and access to a whole range of customisation features. Deep level access allows you to integrate Kahootz fully into your existing systems, giving them additional power.
If you commit to 1,000 users or more, you can take advantage of our Active User licensing.
This means you can have an unlimited number of registered users, but only pay for the ones that use Kahootz each month, (above your agreed threshold.)
There’s no need to predict how many users you will need – you’re only paying for actual usage.!
If you’re unsure which edition is right for you, contact us for advice.