We're really proud to introduce the March 2017 (V8.2) release of Kahootz.
There are a significant number of new features, updates to existing functions and interface improvements that will make it even easier for users to collaborate effectively.
The highlights are:
- Improved interface with new icons, styles, colours and improved responsive design on smaller screens
- A document preview feature for MS Office, PDF and text documents
- Optional 2-step authentication using Google Authenticator apps
- The ability to Tag items in workspaces and then browse or search for tags
- Improved 'Edit in Office' feature on documents to work in browsers without plugins
- Calendar event invitation that track who is attending
- New rating column types for databases
- An option to copy columns from an existing database
- Auto-refresh of calculated column values when you change a calculation
- A new 'My Activity' user dashboard item
- Additional keyboard shortcuts and accessible functionality
- A new Site Owner email address that lets unregistered users easily contact the site owner
- Token-based authentication when subscribing to events with Outlook
- The ability to paste or drag and drop images directly into the rich-text editor
We hope you enjoy the new release.
The Kahootz team.
General Interface Changes
To improve the user experience on PCs and mobile devices, we've updated the overall page style of Kahootz to use a more modern design that makes efficient use of screen space.
The new design is flatter, has less-rounded boxes and uses a slightly larger font. The drop-down menus for the 'Workspace', 'Manage' and 'My Workspaces' menus have been restyled to be cleaner and consistent.
We've created new icons for the 'Account' menu, documents and folders and also various navigation aids like sorting and paging, show/hide and the action menu.
The responsive design has been improved to show an optimum layout on more screen sizes.
As part of an overall interface refresh, we've restyled the navigation links, forms, sort icons, popup windows, notification emails and much more.
We've improved form input so that a 'busy' spinning image is shown when you submit the form, giving you immediate feedback that your information is being processed.
When you're a member of 10 or more workspaces, the 'My Workspaces' drop-down list can now be filtered to aid navigation. Using keyboard access, type 'w' to show the 'My Workspaces' list and then just start typing to filter the list of workspaces.
New keyboard access shortcuts have been added:
- f - show the actions menu
- Shift + t - tag an item from any view page
Kahootz includes a new Preview feature for MS Office, PDF and text documents. You can preview the contents of these documents directly in your browser, without having to download them first or open a separate application (e.g. MS Word) to view them. This works across all browser platforms so you can even preview documents on mobile devices.
There's a new "Preview" section on the "View Document" page. When opened, it either shows the latest preview, if already available, or it generates a new one from the latest version of the document. As with document downloads, all Previews are fully audited.
Preview lets you search the contents, page through the document or navigate via a sidebar that displays headings and sections. You can also zoom in an out, show full-screen or print from the preview.
To help you seek feedback from workspace members on individual data entries, a new "rating" column type is available in databases. There are 3 types of ratings:
- Star rating – let users rate an entry from 0 to 5 stars. The result is the average across all responses
- Vote up / down – let users vote an entry with +1 or -1. The result is the aggregated total of all responses
- Like – let users 'like' an entry. The result is the number of likes.
Users can rate entries in any of the database views – they don't have to edit an entry in order to rate it – this makes it really easy to quickly rate a number of entries in a list. You can also see a breakdown of the rating responses, and how each user responded.
Rating columns can be searched and included in database reports.
Text, number, phone, email, date and list columns can now have default values. These values are pre-filled when adding a new entry, and the user can change them if they want. Defaults for date columns are relative to the current date (e.g.'Date Due' defaults to now +4 days).
All Site Owners may now enable Authenticator app on their phone (available for all mobile platforms) which will generate time-based one-time security codes that users enter when logging into Kahootz to double verify their identity.
Kahootz Enterprise accounts have additional options for 2-step authentication, including using SMS and voice calls for tokens, and controlling which users need two-step.
For all sites, the password strength indicator which helps users create strong passwords has been improved to encourage longer passwords which will increase security.
To help users discover more content, a new tagging feature has been added to Kahootz, that lets you attach keywords to items in a workspace. These tag keywords allow you to group items together or categorise items based on user-defined criteria.
When you tag an item, start typing the tag name and any matching tags will be shown for you to select. If there are no matching existing tags you can add a new one. You can apply multiple tags to an item and also remove existing tags.
You can search for tags to find tagged items and there's also a new workspace dashboard item that shows you the workspace's tag cloud, highlighting the most popular tags.
Contact Site Owner
We've added the ability for unregistered users who want to access your site to be able to directly contact the Site Owner. Kahootz sites don't allow open-registration so new users must be invited before they can register and join in. The new "Contact Site Owner" button on the top bar of the login page lets these unregistered users contact the Site Owners to request access.
Changes to Existing Functionality
We've updated the calendar Month View to be more responsive and easier to use on smaller displays. The view changes from a traditional grid view to a month-list view and you scroll up and down the list to view the events in that month.
When an event is deleted, a notification is now sent so that users know not to attend.
The invite process has been extended - invited users can now say whether or not they will attend and the event owner can see who has responded and who is attending. This works for both simple and repeating events.
The ICAL export for calendar events has been changed to token-based authentication so that it works with MS Outlook 2016.
Database - Create and copy
When you create a new database, you can copy columns from an existing database (in any of your workspaces). Previously you needed database templates to do this.
Database - Calculated Columns
For databases with calculated columns, all values are dynamically recalculated when you modify a calculation. This makes it much easier to setup and test your calculations.
Calculations on date columns are now possible, and a range of date-based functions have been added.
Database - Search
Advanced Search is now on by default and all columns are included on the search form. The filters on the advanced search page have been improved to let you do "not' searches (eg: status is not OK) and specify things like "include all" or "include any" on Select-many column types.
The advanced search is also available as a popup form when viewing the database to make it even easier to search and filter your database view.
When viewing a database in List-view with a Select-many column you can now click on a value in that column to filter the list by that value.
Database - Other Views
The Table view has been improved for narrow screens, and is now more robust when handling long text or formatted text columns with lots of data.
The Card view has been redesigned to give a more modern look and feel, including a show/hide feature for long cards.
The "Edit in Office" feature has been improved to work in more browsers, assuming MS Office is installed on the user's PC. This no longer requires a browser plugin and works with Office 2010, 2013, 2016 and Office 365 subscriptions.
The progress-bar uploader interface has been simplified.
When you upload multiple documents, you can now add comments to the notification.
When moving items between folders, the list of target folders is now shown as an expandable tree to make it easier to navigate when you have a large folder hierarchy.
To help you manage large numbers of document reviews, any review status information for documents is shown in the folder view for users who can modify them.
Bookmark thumbnail images can now be created for HTTPS / SSL sites.
You can now reply to the initial notification email that is sent out when a new item is added.
Only one "Overdue tasks" notification is shown in the notifications list. Each time a new one is generated it replaces any earlier ones.
When you reply to a comment on an item, the reply history is included in the notification email, as for discussion emails.
"Outbox" has been renamed "Sent" to be more consistent with email clients.
You can now send and receive private messages as HTML and have them displayed correctly.
Questionnaires & Surveys
We have renamed Questionnaires to "Surveys". This is a more recognised and less formal name that better describes what our clients use them for.
Multi-choice questions can now have up to 7 columns of options, to allow "select many" questions to represent days of the week.
When viewing the survey results, you can now filter on both option and value on the "full results" page. You can also search for known vote-id to find a specific survey response.
When searching for comments on a structured document, you can now find ones that have attachments.
The "My Tasks" top-bar menu item now shows a count of the number of outstanding tasks.
Tasks can now have a Start Date.
A new "My Activity" item is available for the User Dashboard to show your activity across all of your workspaces.
The "Tasks" dashboard item now lets you mark tasks as complete.
Adding images to web pages is now much easier. You can paste images from the clipboard or drag and drop them from your desktop into our rich-text editor. The images are automatically uploaded to the server (so they are available to be added to other pages) and are automatically scaled to fit your content.